MEPCIS BY-LAWS

Article I - Name

• The name of this organization shall be Mid-Eastern Pennsylvania Clinical Instrumentation Society (M.E.P.C.I.S.).

Article II - Purpose

The purpose of this society shall be:

• To provide a forum for communication amoung Biomedical Instrumentation Professionals.
• To promote interactions with other Medical Professional Organizations.
• To support and encourage continuing education.

Article III - Memberships

• Full membership shall be open to all individuals who agree with the purpose and are employed in the field of Biomedical/Clinical Engineering in the health care, service or medical device industry.
• Associate membership shall be open to students and others who agree with the purpose.
• Group membership will enable cost savings for multiple Full memberships from one institution or corporate/commercial organizatons.

  • Institutional and Corporate/Commercial memberships shall be defined as follows:

    An institutional membership shall be an organization whose main function is to provide long or short term health care to the general population.

    A Corporate/Commercial membership shall be an organization whose main function is to provide a service and/or produce a product related to health care.

  • Group full members shall be established at the time of annual appreciation.

  • Additions to a group membership after application are to be considered as individual Full members.

Article IV - Voting

• Each full member in good standing shall be entitled to one (1) vote.
• Only the votes for the election of the society officers may be performed by proxy.
• Corporate/Commercial Group memberships shall be limited to two (2) voting full members.

Article V - Dues

• Membership dues will be paid annually, due before the first meeting of the calendar year.
• Dues are established as follows:
  • Full membership-$23.00 first year, $20.00 renewal*

  • Student membership-$9.00 first year, $7.00 renewal*

  • Group membership-$67.00 first year, $62.00 renewal*

• *when dues are paid after the first meeting of the calendar year first year prices are in effect.

Article VI - Meetings

• Regular meetings will be held at least six times per calendar year.
• An annual meeting will be the first meeting of each calendar year and will be held to elect and inaugurate officers of the association.
• A quorum of 12 members with a majority of the executive officers present shall be needed to conduct business.
• For meetings including a fee, members must notify the Society of their cancellations by the RSVP deadline date. Any executive officer should be contacted A member who fails to cancel their reservation shall be responsible for the fee payment by the next scheduled meeting.

Article VII - Officers

Officers shall be nominated for each office by the membership at the last meeting of the calendar year. Terms of office shall be two consecutive years. Election of each officer shall be by written ballot received by the secretary prior to or at the January annual meeting. Election shall be by plurality vote.
• President:

  • The president shall preside at all the meetings of the directors and members, and shall have the general management and control of the business affairs. The president shall sit on the board of affiliated professional organizations; if he is unable to fill this position he shall appoint a designated representative.

• Vice-President:

  • The Vice-President shall assist the President, and in the President's abscence or inability shall perform all his duties and exercise the power of the President.

• Secretary:

  • The Secretary shall keep the minutes of all proceedings of the officers and members, and shall attend to the giving and serving of all notices to the members of the society, and shall keep a list of membership.

• Treasurer:

  • The Treasurer shall receive and have custody of all funds and other personal property of the society and shall deposit these in such bank(s) as shall be designated by the Executive Committee. All funds disbursed shall be authorized by the Executive Committee. Any expense which is expected to exceed $500.00 must be included in one meeting announcement and read at one meeting before a majority vote. The President and Treasurer must co-sign all checks for disbursement.

Article VIII - Committees

• Executive Committee:
  • The Executive Committee consists of the President, Vice-President, Secretary, and Treasurer. The Committee shall plan a meeting agenda in co-operation with the Program Committee. Also, the Executive Committee shall review all membership applications and classify them accordingly. The past President shall serve in an ex-officio capacity.

• Program Committee:

  • The Program Committee consists of members interested in planning special programs in the best interest of the Association to be held at regular meetings.

• The President shall establish Committees when needed and shall appoint members when necessary.

Article IX - Amendments

• Amendments to these by-laws shall be instituted by a two-thirds majority vote of the membership present at the regular meeting. Notice of the action to amend these bylaws shall be included in two (2) consecutive meetings prior to the final vote.

Article X - Procedures

• All procedural matters not expressly covered in these by-laws will reference the current edition of Robert's Rules of Order.

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